Essentially all email programs give you three addressing options:
The “To” choice is obvious as well as in general, so will be the cc option, however in case there’s any question in regards to the latter, it is designed to be used for those you will be including from the message but also for whom you may not be requesting any action or response. More often than not, the individual (or persons) from the “To” line are the types from which you expect some kind of response.
The purpose of this post is to clarify the usage of the auto cc gmail. This is basically the line that can be misused and is also often misunderstood, the reason the bcc option has got a negative name. Unfortunately, many people don’t behave like grown-ups (my judgment) and so they take advantage of the bcc line when they are either seeking to cover their rear ends by allowing others really know what they may be emailing or are in another way usually are not being ‘up front’ regarding what these are doing, writing, or sending. So, just about, I recommend AGAINST while using bcc line for this. Let’s all be adults.
However, there are occasions that I highly recommend making use of the bcc line (so when people tend not to pay attention to these recommendations, they look unaware and unprofessional).
This primary the first is key in this day and age of folks being overwhelmed with emails (and the scammers and spammers who try and harvest email addresses), so please attend to this one – and allow your friends and colleagues find out about it too. When you are mailing out a message to multiple folks (especially anyone who has subscribed or registered for something, but in addition friends, family, or any other large groups), always place their contact information within the bcc (blind carbon copy) slot about the email. As well as the youngsters looking at this article, BCC can be a term leftover from your days when everything was paper.
The next one cuts down on everyone’s aggravation (and why would you would like to aggravate people?) When you find yourself corresponding with a group of colleagues, individuals a committee, participants within a workshop, or any other group (some of whom might not know the ‘rules’) always put the emails inside the bcc line. That prevents others from hitting Reply after which possessing this huge number of emails that show up near the top of the reply. Also, with most email programs, yet not all, if autobcc hits “Reply All,” it only replies to those within the To and CC lines, not those who work in the BCC line. It might become aggravating for those who have sent out a query about something minor, like “Should we have coffee at our next meeting? Let me know.” after which everyone hits Reply All and everyone gets everyone else’s reply to this particular question. One email by you could lead to scores of emails in everyone’s in-box. You are not the favorite person (nor are the ones who hit Reply All and thought everyone would be interested in their coffee vote.
So, whether you want to successfully look professional and protect everyone’s email security or you need to abstain from aggravating others, make use of the BCC line.
Note: When you use a process (similar to a shopping cart system) to transmit out your emails, everyone’s emails usually are not viewable, however when you use Outlook (or another similar programs), then it’s easy for everyone to view everyone else’s name if you are not making use of the BCC line.